Incentive Travel Menu of Services

Pre-Planning

• Strategy Development
• Client Profile
• Establishment of Escrow Account
• Communications Plan Development
• Site Inspection

Registration and Housing Management

• Customized Website Design and Implementation
• Registration Process Development, Online and/or Hard Copy
• Room Reservation/Database Preparation
• Nametag and Registration Packet Production
• Financial and Statistical Data Processing and Reporting

Program Planning & Management

• Destination/Venue Research and Selection
• Contract and Amenity Negotiation
• Food and Beverage Coordination
• Guest/Group Excursions and Tours (sightseeing/teambuilding/corporate social responsibility activities)
• Promotional Gifts and Marketing Collateral Development
• Sponsorship Package Development and Coordination
• Speaker Recommendation and Coordination
• Audio Visual/Multimedia Coordination

Travel Management

• Coordination of Air and Ground Transportation
• Group Air Discount Negotiation
• Travel Arrangements for Speakers, Guests and VIPs

On-Site Management

• Pre-Conference Meeting and Planning with Hotel/Vendors
• On-site Staff Coordination
• Meeting and A/V Room Set-up Coordination
• On-site and Off-property Event Coordination
• Ground Transportation Facilitation
• Hospitality Room/Table Facilitation
• Security Arrangements
• Hotel Room Delivery Coordination
• Photography Coordination
• Special Event Production

Financial Accounting and Post-Program Management

• Budget Preparation and Cost Containment
• Expense Tracking and Vendor/Supplier Invoice Review and Reconciliation
• Final Billing and Expense Analysis
• Master Account Billing Management and Review
• Evaluation Form Preparation, Survey and Analysis Report